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This team challenge addresses a critical issue in business services organizations: inconsistent time sheet submissions by services resources. Time tracking plays a vital role in accurate billing, resource allocation, and operational efficiency. However, consulting staff often deprioritize it, viewing it as tedious or irrelevant. This challenge focuses on building a habit of accurate time tracking by simplifying the process, enhancing clarity, and tying engagement to meaningful rewards and outcomes.

Poor time tracking can lead to unbilled hours, misaligned resources, and weak performance insights. The common barriers—such as unclear expectations, inefficient tools, and cultural resistance—stem from a disconnect between effort and perceived value. Without consistent tracking, organizations lose critical insights into operations, while staff feel burdened by manual processes.


This challenge reframes time tracking as a manageable, valuable habit by addressing these pain points. By integrating user-friendly tools like Produce8 and establishing clear processes documented in knowledge management systems, technicians gain a transparent understanding of expectations. Gamification and recognition further enhance engagement, shifting the perception of time tracking from a chore to a meaningful contribution.

Participants commit to filling out their time sheets daily for four weeks, supported by a combination of self-reporting, clear processes, and gamification. The team will use their time tracking system of record alongside Produce8 to reference their daily timeline for accurate entries, and self-report daily habit building to build accountability. Leaders will foster a supportive culture through clear communication and recognition of consistent effort.

This challenge also emphasizes the importance of well-documented processes, ensuring technicians understand how to log their time, when to submit entries, and the impact of their compliance on the organization.

Confirm that Produce8 is fully set up and that the team has been onboarded properly.

Clearly outline the time tracking process in your organization’s documentation or knowledge management system. You can add a link to that documentation in the challenge.

Include step-by-step guides on how and when technicians should log their time and self-report compliance.

Make the documentation accessible and emphasize its role in supporting both the team and the organization.

Introduce the challenge in a team meeting, discussing the importance of accurate time tracking and its impact on operational efficiency and billing accuracy.

Demonstrate how Produce8 simplifies time tracking and supports employees in staying organized.

Highlight the metrics tracked during the challenge, including 

Outline rewards such as team shoutouts, small prizes, or leaderboard visibility to motivate participation.

Address questions or concerns about expectations or tools.

Equip leaders or champions with the knowledge and tools to support the challenge and resolve questions during implementation.

Begin the challenge by encouraging technicians to log their time daily in the system you normally record it in, using Produce8’s tools to help ensure accuracy.

Monitor compliance metrics and provide regular updates to participants on their progress.

Use reminders and notifications to reinforce self-reporting and time sheet completion.

Share insights on how accurate time tracking is benefiting the team and organization.

Celebrate weekly milestones with rewards or recognition.

Share results and progress updates with the team, using metrics from Produce8 to illustrate improvements.

 For new users, log into Produce8 and connect it with your daily work tools. This setup will help you measure your activities across different applications, offering a detailed perspective on your work habits.

 Again for newcomers to Produce8, allow the app to observe your typical workday activities for a week. This step is vital as it captures your existing work patterns, which will serve as a reference point for any challenges you track in the app.

 Browse this and other challenges in the app at 

Select this challenge in the app and click ‘Start This Challenge’ and follow the instructions.

Select Public Challenge and share the link with your team if they are already signed up to the application, or share the sign-up link from your administrative dashboard and the challenge link in an email to your team.

Or, to create a custom version, click the Create Challenge button and add a title like 

In your afternoon report, rate how your workday went and if you followed this habit.

 Tracks the habit of submitting time sheets.

 Counting the daily interactions with the time tracking system of record.

 Provides a reference to compare logged hours with time sheet entries.

 Helps participants recall activities for accurate entries.

 Reinforces daily check-ins with Produce8.

Solving the time tracking issue is a really tough one for business services organizations, but so crucial to the success of any services business. It does not matter if you use real-time time entries for billing, end of day, or are just trying to use time tracking for non-billable reasons like workforce capacity planning, it's simply one of the most important workflows you rely on and need the team to engage on. 

The best way to think about how to get good at time tracking is to approach it like any other habit you are trying to create. It can take 30 days or more to build habits and in order to make them work you need daily engagement with them. Use Produce8 to help support those efforts in your team and try to have some fun with it. Everyone wins when you get it right. 

Building a new habit takes time!

This team challenge addresses a critical issue in business services organizations: inconsistent time sheet submissions by services resources. Time tracking plays a vital role in accurate billing, resource allocation, and operational efficiency. However, consulting staff often deprioritize it, viewing it as tedious or irrelevant. This challenge focuses on building a habit of accurate time tracking by simplifying the process, enhancing clarity, and tying engagement to meaningful rewards and outcomes.



How it helps

This challenge reframes time tracking as a manageable, valuable habit by addressing these pain points. By integrating user-friendly tools like Produce8 and establishing clear processes documented in knowledge management systems, technicians gain a transparent understanding of expectations. Gamification and recognition further enhance engagement, shifting the perception of time tracking from a chore to a meaningful contribution.

How it works

Participants commit to filling out their time sheets daily for four weeks, supported by a combination of self-reporting, clear processes, and gamification. The team will use their time tracking system of record alongside Produce8 to reference their daily timeline for accurate entries, and self-report daily habit building to build accountability. Leaders will foster a supportive culture through clear communication and recognition of consistent effort.

This challenge also emphasizes the importance of well-documented processes, ensuring technicians understand how to log their time, when to submit entries, and the impact of their compliance on the organization.

Steps to follow



Ensure Tools Are Ready:

Confirm that Produce8 is fully set up and that the team has been onboarded properly.

Document and Communicate Expectations: 

Clearly outline the time tracking process in your organization’s documentation or knowledge management system. You can add a link to that documentation in the challenge.

Include step-by-step guides on how and when technicians should log their time and self-report compliance.

Make the documentation accessible and emphasize its role in supporting both the team and the organization.

Host a Kickoff Meeting: 

Introduce the challenge in a team meeting, discussing the importance of accurate time tracking and its impact on operational efficiency and billing accuracy.

Demonstrate how Produce8 simplifies time tracking and supports employees in staying organized.

Communicate Metrics and Incentives: 

Highlight the metrics tracked during the challenge, including self-reported compliance, working hours, daily timelines, and workday sentiment rating.

Outline rewards such as team shoutouts, small prizes, or leaderboard visibility to motivate participation.

Address questions or concerns about expectations or tools.

Prepare Leaders and Champions:

Equip leaders or champions with the knowledge and tools to support the challenge and resolve questions during implementation.

Challenge Launch:

Begin the challenge by encouraging technicians to log their time daily in the system you normally record it in, using Produce8’s tools to help ensure accuracy.

Monitor compliance metrics and provide regular updates to participants on their progress.

Ongoing Support:

Use reminders and notifications to reinforce self-reporting and time sheet completion.

Share insights on how accurate time tracking is benefiting the team and organization.

Recognition and Evaluation:

Celebrate weekly milestones with rewards or recognition.

Share results and progress updates with the team, using metrics from Produce8 to illustrate improvements.

How to use this challenge in Produce8

Get Set Up: For new users, log into Produce8 and connect it with your daily work tools. This setup will help you measure your activities across different applications, offering a detailed perspective on your work habits.

Collect Baseline Data: Again for newcomers to Produce8, allow the app to observe your typical workday activities for a week. This step is vital as it captures your existing work patterns, which will serve as a reference point for any challenges you track in the app.

Create An Instance of the Challenge: Browse this and other challenges in the app at Produce8 Challenges or on the website at Produce8.

Select this challenge in the app and click ‘Start This Challenge’ and follow the instructions.

Select Public Challenge and share the link with your team if they are already signed up to the application, or share the sign-up link from your administrative dashboard and the challenge link in an email to your team.

Or, to create a custom version, click the Create Challenge button and add a title like My Time Sheet Compliance Challenge and a short description.

Add Challenge Targets: Self Reported Action

Click ‘Start.’

In your afternoon report, rate how your workday went and if you followed this habit.

Key Metrics in Produce8

Daily Self-Reported Action: Tracks the habit of submitting time sheets.

App Interactions: Counting the daily interactions with the time tracking system of record.

Working Hours Metric: Provides a reference to compare logged hours with time sheet entries.

Timeline: Helps participants recall activities for accurate entries.

Workday Sentiment Rating: Reinforces daily check-ins with Produce8.

Outcome 

Solving the time tracking issue is a really tough one for business services organizations, but so crucial to the success of any services business. It does not matter if you use real-time time entries for billing, end of day, or are just trying to use time tracking for non-billable reasons like workforce capacity planning, it's simply one of the most important workflows you rely on and need the team to engage on. 

Related Research

"Is Tracking Time An Outdated Approach?"

Want to have better workdays? We can help! 

Building a Habit for Daily Time Tracking 

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Register for the our next webinar 'The Future of MSP Work Episode 3: The Next Generation of MSP Software'

Messaging tools are indispensable for communication and collaboration. However, their constant notifications can significantly disrupt focus and productivity. 

With effective configuration, you’ll notice fewer, longer duration interactions in messaging apps, indicating more efficient and meaningful communication and more time left to focus.

Challenge Outcome

Messaging Minimalism

Batching emails is a time management technique where you allocate specific time slots throughout the day exclusively for checking and responding to emails, instead of constantly monitoring and reacting to each new message as it arrives. This approach is designed to reduce the frequent interruptions and distractions caused by email, allowing you to focus more effectively on other tasks and maintain a higher level of productivity.

You should notice reduced average interactions and increased average duration in the app, with overall time spent in the app remaining consistent. The heatmap will visually confirm concentrated use during your designated email batching periods.

Batching Emails Challenge Outcome

Email Batching Challenge

Named after Dwight D. Eisenhower, the 34th President of the United States, this productivity method is rooted in his decision-making philosophy. Eisenhower, a highly productive leader, managed critical responsibilities during World War II and his presidency by distinguishing between urgent and important tasks. The method gained popularity after Stephen Covey featured it in his seminal book, The 7 Habits of Highly Effective People, solidifying its status as a cornerstone of modern time management.

The Eisenhower Matrix Challenge

The SMART Goals framework originated in 1981 when George T. Doran introduced the concept in his paper "There's a S.M.A.R.T. Way to Write Management’s Goals and Objectives." The acronym was designed to help managers and teams create clear and actionable goals that drive results. Over time, it became a widely adopted methodology in personal and professional settings, particularly for project management and team collaboration. By ensuring that goals are Specific, Measurable, Achievable, Relevant, and Time-bound, the SMART framework helps individuals and groups achieve clarity, alignment, and accountability.

SMART Goals Challenge

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Are you ready to supercharge your productivity and unlock your full potential?

It doesn’t have to be all synchronous or all asynchronous. Find the balance for your team. Measure what is or isn’t working.

It’s also worth repeating that it doesn’t have to be all or nothing. You can blend asynchronous work with synchronous work.

Take Challenges to Have Great Workdays

Building a Habit for Daily Time Tracking

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